A decade ago, an HR management system was the only option for the HR departments whenever they wished to keep electronic records of their employees. These HR management systems were usually hosted on-site and can be accessed only by selected HR administrators.
Fortunately, things have changed and now cloud based HR management system or human resources software are available that can securely accessed by employees with an internet connection. This ease to use has increased adoption of these systems, but there are still many organisations that use outdated system of documents, spreadsheets and notes.
Here are the top benefits of using Human Resources Software:
- Effectiveness Of Administration Increase
If a company has more than 10 to 15 employees working for it then it can become a bad administrative experience to maintain a record of basic information of employees, if you’re still using a paper-based system instead of using human resources software. Simple questions and tasks related to personnel management can become extremely tiring and time consuming.
- The Cost Will Be Reduced
Apart from the less substantial costs like productivity or efficiency, robust human resources software will save real money. For instance, a standard number of full time HR staff operating in an organisation is 1 HR professional per 100 employees. By using human resources software this ratio comes to approx 1 HR professional per 150 employees, which means an organisation of 300 employees will need one less full time staff member to manage data. This way human resources software can cut down costs of thousands of AUD annually.
- A Lot Easier Access To Information
A company that utilises documents and spreadsheets to maintain employee data might end up creating tonnes of information. Of course, the company needs to consider the security and sensitivity of the info they have, but by making it accessible to the reliable employees with help of human resources software, the company will helping those employees to make good use of that crucial data.
- Better Data Analysis
Gathering data introduces new analytical opportunities which help companies to make better informed decisions.
- Improved Level Of Communication
Generally, human resources software will incorporate an employee directory. This way, employees will have access to contact info of people they need to work with and can reach out to colleagues from other departments easily. If this info is stored on paper documents then communication level will slow down extremely.
- Risk Will Be Minimised
Most of the human resources software provide a read and accept solution which offers a paper trail showing that an employee was sent a specific message and he/she accepted the contents of the message. This helps to resolve numerous legal disputes.
- Security & Recovery
Human resources software offers high level of security and recovery of critical information & data by creating backups and securing it on cloud servers.